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Layout Guidelines
By Ken Soper, MCC, NCCC

At the top of the first page be certain you include your name, address, city, state (no abbreviations), and zip code, and phone number(s), including area code, and email address where you can be reached or a message left.  Some layouts even put the contact information later in the resume, such as at the end, but with your name at the top of the first page and subsequent pages with pages numbered.

Your resume generally should not exceed two pages, unless you are in a very technical field where you could list your technical training, skills and knowledge on an optional third page.  If you have only had a couple of jobs or part-time work, you can probably keep to one page (8 ½" by 11").  Use only 11 point fonts or larger, less only for relatively less important information.  Avoid script fonts and over use of italics—both are hard to read. 

Be consistent in laying out information (use of space, symbols, indenting, bullets, and so forth).  Allow enough "white space" at the Text Box: A ‘scannable’ resume only uses characters on QWERTY keyboard and can easily be created from your word processing software.  These are desired by organizations that will be scanning your information into a database.    margins and at the top and bottom so text doesn't run together or seem to be going off the page.  Usually ¾ inch to 1 inch margins work well.  If you are going to give out hard copies, stick to a "rag content" or "water mark" stationery that is white or ivory.  The text should be true "letter quality", meaning printed by a good ink-jet or laser printer. If you are going to be submitting your resume directly in an electronic form to an employer (very likely you will), you may need a “scannable” format as well; more about that later in this article.

Your cover letters should use the same font style as your resume, and envelopes match paper (white or ivory color) if you expect to be submitting many letters with resumes using the postal service. 

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